Online Sunshine Logo
Official Internet Site of the Florida Legislature
October 15, 2019
Text: 'NEW Advanced Legislative Search'
Interpreter Services for the Deaf and Hard of Hearing
Go to MyFlorida House
Florida Legislative Employment Information

The Florida Legislature
Florida Historic Capitol Museum

Job Title

Administrative Assistant (Historic Capitol)

General Summary

This is independent work coordinating administrative tasks for the Historic Capitol Museum. Responsibilities include management of records, procurement of goods and services, and providing administrative support to the Museum Director.  The position reports to the Museum Director.

Examples of Work Performed

  • Serves as the primary administrative assistant for the Museum Director
  • Maintains financial and other administrative records 
  • Monitors budgetary activities for the Museum
  • Works with OLS Purchasing on procurement of goods and services and facilitates contract management
  • Prepares all incoming and outgoing financial records including payment processing, invoices, checks, and deposits
  • Prepares budgetary reports and performs monthly reconciliations across all financial platforms including Quickbooks, DonorPro, and OLS financial systems
  • Coordinates management of the DonorPro database 
  • Prepares correspondence for Director and other staff as needed
  • Prepares meeting materials and minutes as needed
  • Coordinates state and federal tax reporting and licensing
  • Coordinates all staff travel using the OLS Travel System
  • Maintains all administrative records for the Museum
  • Provides support for special events, including some evenings and weekends
  • Assists with museum program development and coordination
  • Staffs Visitor Services Desk as needed 
  • Performs other related duties as required 

Knowledge, Skills and Abilities

  • Knowledge of the principles, practices, and procedures of accounting, budgeting, and purchasing
  • Knowledge of QuickBooks software 
  • Knowledge of, or demonstrated ability to learn, constituent management databases
  • Ability to be organized and maintain meticulous records
  • Ability to collect, analyze, and interpret data
  • Ability to pay attention to detail and review work for accuracy and quality of content
  • Ability to work cooperatively as a team member; ability to be organized and self-directed
  • Ability to multi-task
  • Ability to communicate effectively, verbally and in writing
  • Ability to prepare reports, correspondence, and maintain records
  • Ability to maintain effective working relationships with board members, donors, volunteers, supervisor, other agencies, and the public
  • Ability to lift and carry 25+ lbs.

Minimum Qualifications

A bachelor's degree from an accredited college or university.

Administrative experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

A bachelor’s degree from an accredited college or university in accounting, non-profit management, history, museum studies, business, or related field, and experience performing bookkeeping activities or administrative work for a non-profit organization or in a government setting preferred.
 

Salary

Salary commensurate with experience. Minimum starting salary for Pay Grade 6 is $26,640.
The Legislature offers a competitive benefits package.

Application Deadline

Open until filled

Submission of Application

Qualified applicants should send a cover letter, completed legislative application, and resume via email to info@flhistoriccapitol.gov.

Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.