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January 23, 2019
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Florida Legislative Employment Information

The Florida Legislature
Senate General Counsel

Job Title

Senior Administrative Assistant (Paralegal)

General Summary

This is independent work coordinating an array of activities under the direction of the General Counsel, including legal research, drafting of legal documents, and coordinating and performing administrative tasks.

Examples of Work Performed

  • Assists the General Counsel in preparing for trials and hearings.
  • Performs legal research, gathers relevant information to cases, and prepares reports. 
  • Drafts legal documents.
  • Performs special assignments, research, and report preparation. 
  • Reviews records and reports which require action and recommends solutions or courses of action.
  • Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
  • Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
  • Processes a variety of correspondence, investigates subject matter, and prepares replies.
  • Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit.
  • Defines and investigates problems; formulates methods of resolution.
  • Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
  • Represents supervisor at meetings and conferences.
  • Performs general office management duties.
  • Performs other related duties as required.

Knowledge, Skills and Abilities

  • Knowledge of substantive and procedural legal work
  • Knowledge of the law
  • Knowledge of administrative principles and practices.
  • Knowledge of research techniques.
  • Ability to pay attention to detail and review work for accuracy and quality of content.
  • Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
  • Ability to collect, analyze, and interpret data.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to communicate effectively verbally and in writing.
  • Ability to deal tactfully and courteously with the demands of the public.
  • Ability to handle confidential information.
  • Ability to understand and apply rules, regulations, policies, and procedures.
  • Ability to prepare reports, correspondence, and maintain records.
  • Ability to utilize problem-solving techniques.
  • Ability to train others.
  • Ability to supervise people.

Minimum Qualifications

A bachelor’s degree from an accredited college or university and three years of administrative experience.  A master’s degree from an accredited college or university can substitute for one year of the required experience.
 
Administrative experience can substitute on a year-for-year basis for the required college education.

 

Preferred Qualifications

Preference will be given to those candidates who possess paralegal education, training and/or work experience.

Salary

Salary Range:
$35,928 - $77,388 (Commensurate with experience)

Application Deadline

Open until filled

Submission of Application

Qualified applicants should send a completed legislative application and detailed resume to:

Office of Legislative Services
Human Resources Office
111 W. Madison Street, Room 701
Tallahassee, FL 32399-1400

Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.