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October 18, 2017
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Florida Legislative Employment Information

The Florida Legislature
Office of the Sergeant at Arms

Job Title

Administrative Assistant

General Summary

This is independent work coordinating administrative tasks and assignments.

Examples of Work Performed

  • Performs special assignments, research, and report preparation. Reviews records and reports which require action and recommends solutions or courses of action.
  • Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
  • Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
  • Processes a variety of correspondence, investigates subject matter, and prepares replies.
  • Defines and investigates problems; formulates methods of resolution.
  • Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
  • Represents supervisor at meetings.
  • Performs general office management duties.
  • Assists in planning full committee and/or subcommittee meetings and workshops.
  • Performs other related duties as required.

Knowledge, Skills and Abilities

  • Knowledge of administrative principles and practices.
  • Knowledge of research techniques.
  • Extensive knowledge of the Microsoft Office Suite, especially Word and Excel
  • Ability to pay attention to detail and review work for accuracy and quality of content.
  • Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
  • Ability to collect, analyze, and interpret data.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to communicate effectively verbally and in writing.
  • Ability to deal tactfully and courteously with the demands of the public.
  • Ability to handle confidential information.
  • Ability to understand and apply rules, regulations, policies, and procedures.
  • Ability to prepare reports, correspondence, and maintain records.
  • Ability to utilize problem-solving techniques.
  • Ability to train others.

Minimum Qualifications

  • A bachelor's degree from an accredited college or university.
  • Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

Preference will be given to those with legislative experience.

Salary

Commensurate with experience
The Legislative offers a competitive benefits package.

Submission of Application

Qualified applicants should send a completed legislative application and resume to:

Lawanda Williams
Office of House Administration
Florida House of Representatives
1201 Capitol
402 S Monroe Street
Tallahassee, FL 32399

Or email

Lawanda.Williams@myfloridahouse.gov

Applications are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.